In fact, if you use your brain to find ways to print at office, the economical office model is achievable. 1. Save on paper printing. If it is not a formal document required by the hard format, we can achieve paper-saving printing by setting and setting the elements on the paper and layout elements. Single-sided printing and paper saving know that you can set the type and page of paper in Office components such as Word and Excel. If you want to maximize paper saving without binding, you should try to use paper type as much as possible. The top, bottom, left, and right margins are set to a minimum, which saves a lot of paper when the print volume is large. In addition to the margins of the page, the amount of paper used is also closely related to the size of the text and the size of the line spacing. The smaller the font size and line spacing, the more paper-saving and ink-saving when printing in batches, but the premise is to ensure that it can be read normally. Generally speaking, in a Word document, if there is no special requirement for the document text size and format, the text size can be selected as the fifth character, and the line spacing is fixed at about 12 pounds. Of course, if you can see clearly, the font size and line spacing are set smaller. At the same time, the front and back intervals are set to “0 lines” and some space can be saved. In Excel, in addition to reducing the font size, you can adjust the page by setting the row height and column width of the table. In addition, if the text paragraphs organized in the document are relatively short and there are more segments, then the column can be used to improve the utilization of the page. In Word, you can use the “column” menu to set the number of columns. A4 format printing paper generally selects two columns. In the Excel to achieve column printing, you can download the column tool (http://985.so/zuE), after installation, there will be an add-on in Excel 2013, click on the column tool in it, you can the table The column operation is performed (Fig. 1). Double-sided use is more economical. In most cases, we all like to print documents in a single-sided manner. Although this is done quickly, it is a waste of paper. For some documents whose quality requirements are not very high, such as documents used as drafts, why can't we try to use duplex printing? Tip: The double-sided printing here is not to use the other side of the paper to use the other side, but to achieve double-sided printing on a piece of clean paper. Of course, printing with paper that has already been used is also a saving mode worth promoting. However, the effects and psychological effects are not always used on clean paper, and if the printed matter of one side of the paper is presented to the leader or used for commercial purposes, it is prone to unexpected problems, so it is not recommended. In Word 2013, select manual duplex printing in the print window. After one side of printing, adjust the order of the paper, first appear on the top, and finally appear on the bottom, then print the paper on the front side of the paper. Put it in the feeder and continue printing on the back of the paper. Or, at the "Settings" setting, "Print only odd pages", adjust the order of the paper after printing, and then select "Print only even pages" (Figure 2), so the reading effect is more in line with the habit. Reduced printing technology If you feel that it is more troublesome to adjust the line size of the article, or if you want to keep the original layout inconvenient, you can print the document through the shrinking technology. In Word 2013, documents with a page set to B4 can be printed on A4 or 16 open paper. You can even print multiple pages of data on a single page at a time (Figure 3). Excel also has a print zoom feature that allows you to print by scaling. In Excel 2013, it is also convenient to adjust the worksheet or all columns and all rows to one page (Fig. 4). 2. Ink saving printing has some techniques. Sometimes the document is printed for proofreading or other non-critical use, so Printing does not have to have such high precision, because the higher the printing accuracy, the slower the speed, the more the ink consumption. In this case, you can set the printer function to “Toner Toner Mode”. However, this setting may affect the normal use of others, so you can set the color of the text to light or gray when printing the document without affecting the viewing. Of course, there are even more tricks. If the printed document contains both text and images, you can draw a rectangle on each page to cover the text and image, and then set the rectangle's fill color to white, with a transparency of about 40% or more. Low, wireless bar. This prints out a lot of ink or toner. After printing is complete, these rectangles can be removed without affecting the original document at all. Tip: When using a laser printer, if the printing is not clear, don't rush to replace the new toner cartridge. You can remove the toner cartridge, shake it up and down and left and right for more than ten times, print it after installation, and still be able to print dozens of sheets. 3. Abandon printing and save more Now mobile terminals, the network is very developed, and many offices can achieve paperless. For example, in the unit, you can use Serv-U software to create an FTP file server. Any files that need to be sent can be transferred to the corresponding folder on it. Other terminals of the unit can download and browse the files on it (including Mobile phone). If the previous work of the author's school is printed in the print room, it will be distributed to the offices by hand. Now set up the FTP server, upload the scheduled or issued PDF files to the corresponding folder of the FTP server, and finally send a school notice to the teacher, tell the teachers that the documents have been issued, ask the teachers to use their computers in FTP. Download and browse on the server. This saves a lot of office paper, ink and toner (Figure 5). Of course, if the unit does not have the conditions to set up an FTP server, you can use “cloud” to achieve. For example, you can register a “cloud” account on Baidu to transfer the files to be sent to it, so that employees can upload and download no matter where they are (Figure 6). In addition, you can also create a QQ group and upload files to the group space for employees to download or browse. Tip: Considering security issues, documents in the official document are best encrypted, or a dedicated enterprise version of collaborative office software is more appropriate. This article comes from [System Home] www.xp85.com