Word office skills big delivery Office staff essential application skills

Recently my computer comparison "noisy", Word & ldquo; bad & rdquo; After modifying some Word files, click the “Save” button on the toolbar to immediately pop up a “Save As” dialog box, but I am modifying it on the original file! This requires Word. Office software skills.

Office software, if you make good use of it, you can quickly improve your office speed. Word is one of the commonly used office software. Under normal circumstances, in order to play the powerful functions of Word, I suggest you When using Word, try the office software application skills described in the following section, and use these skills flexibly to make you quickly become a Word expert.

The following small series will be used in our collection, some of which are more practical. The skills are organized and brought to everyone, I hope to help everyone.

A: Converting documents in batches in Word

If we need to convert many Word-generated DOC files into TXT files, we will use it to "open/save as" between. So, we can subtly convert documents in batches in Word. As soon as we try to click the "Files" >——“Create New File" command, open the "New" File dialog (note that you can't click the “New” icon on the shortcut bar or directly Press “Ctrl+N” shortcuts, so Word will use its default template to create a new file, instead of opening the "New" dialog box, click on the "Other Documents" tab, and double-click on the "ld"; Conversion Wizard & rdquo; project (but if you do not have this template installed on your machine, the system will automatically start the Office2000 or XP installation program, and will prompt you to insert the Office2000 CD), and then follow the wizard step by step. Use this wizard to batch convert all supported file formats in Word2000/XP to Word2000/XP format, or batch convert Word2000/XP format to all supported file formats in Word2000/XP, including RTF files: WEB page File: ps/' target='_blank'>WPS file: Lotus 1-2-3: Microsoft worksheet: Outlook workbook, etc. I believe this powerful feature will bring you great convenience.

2: Quickly restore image files

In fact, we can use Word Office software to create artwork that is very easy to use, but sometimes it is often for special needs (such as publishing: publishing, etc.) ), it is required to restore the embedded image. At this time, we can open the file using Word2000, then select the corresponding image and copy it, then start the drawing program to paste, and finally save the file. This is fine for files that only contain one or two images. If you have built-in image files in your document and there are more, then copying one by one: pasting is relatively cumbersome. In fact, as long as we click the "file"——“Save as Web Page" command, Word will automatically put the built-in image as “image001.jpg”:“image002.jpg”: “image003.jpg”:“image004.jpg” and other files are stored in the folder with the saved WEB page as the file name plus “.files” (same as the web page saved in IE), very Convenience.

Three: Let Word know WPS2000/WPS Office files

Now, the most popular word processing software on our personal computer, in addition to the common Word office software, there is also the domestic WPS2000. And WPS Office office software. Software direct sales network Xiaobian found in WPS2000/Office, you do not need to install any converter, you can directly read the documents generated by Word97/2000/XP. However, in Word97/2000/XP, WPS Office documents cannot be read. In fact, we used to remember that on the Office2000 installation CD, there is a WPS2WORD.EXE program that allows Word to read WPS2000 files.

However, after a small trial, I found that installing this converter does not allow Word to read WPS Office files. The software direct sales network Xiaobian on the Jinshan company's website, found that they have launched the WPS Office converter, we can download from http://www.wps.com.cn/download/patch/wps2word.exe. Double-clicking it will bring up the interface shown, click the “OK” button, the program will automatically determine if you have installed the converter and will automatically install it for you. After opening Word, select the “WPS file (*.wps)” list item in the “File Type” box in the “Open” dialog box, select the WPS file to be edited, and click “Open&rdquo After that, you can open the WPS Office file directly, and of course you can read the WPS97/2000 file.

Four: Two Watermarks for Word 2000

1, Text Watermark

Steps for Inserting Text Watermark: Click on “Format"> Menu>Background” The "watermark" command in the submenu can be inserted into different colors: Style: Size: Direction and font watermark, and you can also select or enter the text to be watermarked as needed.

To edit the text watermark: Click on “View”, select “Header & Footer> (Show “Header & Footer & Toolbar), move your mouse over the text Click on the watermark and click on the “Art Word” toolbar to set the WordArt format: Artistic Shape: Rotate the azimuth of the Art Word: Edit the operation such as wrap, select the watermark text, right click, select “Set WordArt Format ——Layout", select “ lining below the text';, after satisfaction, open the “View” menu, uncheck the "header and footer" Remove the hook in front of the project).

2, Image Watermark

Click “Insert——Image”, depending on the source of the image, <;Clipchart" or "from file”, selected Insert a picture into the document after the picture. Click the left mouse button at the image insertion and the “image toolbar" (if not, open “view——toolbar——image”). In the "picture toolbar", several key editing operations are: "Text wrap" & rdquo; select & ldquo; lining the text below & rdquo; & ldquo; image control & rdquo; select & ldquo; watermark & ​​rdquo;. In addition, you can also set the brightness of the picture: contrast: size, etc. After you are satisfied, click on the other part of the document to exit the watermark editing. A picture watermark is created.

V: Implementing Word Personality Templates

We all know that the default page for files created with Word Office software is A4 size, which is 210 mm wide: 297 mm high. However, sometimes we don't want to use A4 size paper because of the need of work, so you must open the “Page Setup” dialog box every time. At the same time, the default generated document files in Word are not automatically indented, and you must manually adjust their indentation, which is very troublesome. In fact, clever use of Word's template file function, you can set the default page size of Word and automatically indent, thus implementing a personalized template.

1. Enter the template folder of WordXP under C:\\Windows\\Application Data\\Microsoft\\Templates folder under Windows 9x and Windows Me, and C:\\ on Windows 2000 and Windows NT. Documents and Settings\\username\\Application Data\\Microsoft\\Templates folder (this folder is a hidden folder, you must set the folder options to be able to enter, see the Windows manual), you will see this file There is a normal.dot file in the folder, which is the default template file for Word. Double click on it and the system will automatically call WordXP to open it.

2, click “File”——“Page Setup”, bring up the Page Setup dialog box, set the page size, top, bottom, left and right margins, and set your own desired values. Software direct sales network Xiaobian often use it to write, each time dragging the scroll bar to view the article is not convenient, so the width is set a little smaller, 15 cm, the height is unchanged, still 24 cm.

3, click “format”——“paragraph", select “indentation & spacing" in the paragraph settings dialog, click “special format” Box, select “ first line indented & rdquo;, and set the metric value of 0.7 cm (equivalent to two Chinese characters), that is, set each paragraph automatically indented two grids (Chinese characteristics in Chinese).

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