Several tips for Windows file management (1)

On the desktop of the Windows system, in the "resource manager" of the system, many people are full of disorder and confusion. This kind of virtual chaos greatly affects the performance of the computer and the efficiency of our office. When many people face this problem, they think that the hard disk space is not enough, the computer performance can not keep up, and it is necessary to change a new computer. . In fact, what we really need is to sit down and take the time to actually manage the files on the computer, which will save us more time in the future.

The essence of file management is that it is easy to save and quickly extract. All files will be well organized by folder classification and placed in the most convenient place to find. The most ideal way to solve this problem is to classify management. From the beginning of the hard disk partition to the establishment of each folder, we must divide it into folders of large and small and multiple levels according to our own work and life needs. The file saves the schema. In addition, all files and folders must be named in a standardized way and placed in the most appropriate folder. This way, when we need what documents, we know where to look. This method is not an easy task for a large number of people, because they are used to storing files and searching for files with no difficulty and no clue. Below, we will help you develop a set of principles for classification management and urge you to develop good document management practices. Here are some of the basic techniques that we have summarized. These techniques are not dogmatic and may not be suitable for you, but in any case you must have your own rules and stick to them to form habits.

First, play the role of my document

There are many reasons for us to make good use of "My Documents", it can be easily on the desktop, start menu, explorer, save Found in /open window, it is convenient for us to open and save files conveniently and quickly. We can use the existing directories in "My Documents", or we can create our own directories and store the files that we need to access frequently. As for the "My Documents" stored in the C drive, you may accidentally delete the system when reinstalling the system. You can create a directory on the non-system disk, then right-click "My Documents" on the desktop and select "Properties". In the My Documents Properties window that pops up, click the Move button under the target folder and specify the folder we just created in the new window. After reinstalling the system, perform the above operations again, and then redirect to this folder, which is safe and convenient.

Tip: If you use Windows 2000/XP, when you move the "My Documents" folder, all the files under it will be automatically moved, but if you use Windows 9x, you need to manually C All files under :\\My Documents are manually moved to the newly specified folder, otherwise data may be lost.

Second, establish the folder structure that is most suitable for you

Folder is the skeleton of the file management system, which is very important for file management. To build a folder structure that suits you, you need to first summarize the various information, work and life content that you are exposed to. Everyone's work and life are different, and the information they receive will vary greatly, so analyzing their information categories is a prerequisite for building a structure. For example, there are quite a few IT freelance writers and editors who create folders in the categories of software and hardware. Many teachers use their own work content, such as teaching work and class teacher work to create folders.

The same kind of file name can be named by the same letter prefix file. The same kind of files are best stored in the same directory, such as image directory image, multimedia directory media, document doc, etc., simple and easy to understand, It is easy to see at a glance and easy to open with a single software. This way, when we want to find a file, we can immediately think of where it might be saved.